Read this and find out how to get a clean desk
WITHOUT having to do the filing!

If you’re like me and run your own business, then you’re probably very busy.  As a small business owner, you need to be pretty much everything: from the MD to the receptionist, YOU are probably it!  If this is you, then you have to read on.  This brand new service has been designed especially for you.

Busy, busy, busy?  Looking at your desk thinking you should really be doing something about the amount of paperwork spread all over it?  You keep telling yourself you’ll get round to it.  You book some time off Friday afternoon in your diary and you promise yourself you’ll do it!

But then Friday afternoon comes around, you have some real work to do, like preparing a quote for a prospect, visiting a client, or sorting out a problem your production staff can’t sort out on their own… and the filing time you’d scheduled is out of the window.   So I guess it’ll have to be a Saturday morning job, but that’s when you like to take Johnny to his football match…and family is important too… so… you leave the filing till next week.  And by then your desk is an even bigger mess.

Filing doesnt bring any money into the business

The thing is this with filing:  it doesn’t directly bring any money into the business.  So it’s easy to put it off.  There’s always something more pressing to do.  On the other hand, when your desk is a tip, it prevents you from being as efficient as you’d want to be.   You waste time looking for documents… and that’s when I used to get reeeeaaally wound up. 

I strongly believe that a business owner who’s serious about growing a profitable business, must be organised and efficient.  And that starts with filing and a clean desk.  If you can find what you’re looking for in seconds, then you don’t waste your time and more importantly, you don’t waste your clients’ time.  You can be more efficient, you can offer a better customer service and ultimately, have a more profitable business.  You might even be able to reduce the number of hours you work and have more of that quality time you always mean to have with your family.

The paperless office in a microbusiness

As you can tell, in spite of all my good intentions, my desk is not a shining example.  Or rather WASN’T.  Because now, I never have more than a week’s worth of paperwork on my desk.  However the really embarrassing thing in my case is that I’ve spent years helping other people set up paperless office systems… That’s what my business is:  off-site document scanning services and document management systems.

I can hear you thinking “Why didn’t she just setup her own paperless office then?”  Well, the downside with going paperless is that you need someone to actually scan the stuff.  And you’ve guessed it, that takes time.  My business is still too small for me to have a PA.  So I would have ended up doing all the scanning, and that’s not much quicker than filing.

And eFILE-it was born

Yes I have some staff operating high volume scanners that do a zillion pages an hour, but they are all busy scanning hundreds of clients’ archive boxes and I didn’t think scanning my in-tray was the best use of their time.
But in the spring of 2006, I had an idea.  My desk was particularly bad and I was really frustrated with it. That’s when THE Brainwave hit me:  why don’t I setup an electronic filing service?
I can’t be the only business owner in the world with no time to do the filing and a messy desk?  That’s got to be a service that would appeal to other busy people?  And eFILE-it was born

So how does eFILE-it work?

It's very, very simple:

Step 1: you subscribe to the service
Step 2: we send you a mailbag as often as you like
Step 3: you put your paperwork in the mailbag and send it back to us
Step 4: we sort, scan, index the paperwork and upload the electronic files to our website. 
Step 5: you login to our system, type a keyword … et voilà!  You’ve got your file in front of you.

So that’s near instant access to the information you’re looking for, without having had to do any of the filing work. How great is that!?

Stop wasting your time now

By subscribing to the eFILE-it service, you will:

-no longer have to look at a messy desk and get depressed by it;

-no longer waste your time doing the filing when you could be doing something more profitable for your business;

-no longer get wound up looking for files you know are on your desk;

-get rid of the filing cabinet(s) in your office and gain the space back (yes, you will be able to destroy the originals and work only with electronic files);

-be able to offer a much faster customer service by being able to pull up client files/invoices while you’re on the phone to them;

-be a more efficient business owner and therefore in a better position to take your business to the next level.

Not only will you have a more profitable business, you will also never get depressed by the site of a messy desk and will experience the fantastic feeling of being in control.  Not to mention the fact that eFILE-it can save you the potential embarrassment of having a client see what a messy person you are!

Our scanning expertise is at your service!

Converting your paper filing system into an electronic one can be as simple or as complicated as you like.  Once you’ve chosen the right scanner for your paperwork, the right scanning system, the right electronic document management system, it’s basically just a question of scanning the paperwork and indexing it.  Sounds simple doesn’t it? 

If you’ve tried it yourself, you’ll know that it’s not that simple.  Unless you throw lots of money at it (and I mean £££ thousands), you’ll probably have a little desktop scanner that double-feeds fairly often, that needs the brightness and contrast settings changed every time you get to a coloured sheet, and it might not even do both sides of a double-page at the same time so you need to put those sheets through twice.  Although I hate to admit it, scanning CAN be a real pain.

But if you use eFILE-it, you won’t need to bother with any of that.  My team knows what they’re doing and will happily use their expertise to make your life easier.  Just send us your paperwork! 

We guarantee our work so there's no risk to you:

-We guarantee our accuracy (both image and indexing) will be at 99.5% or higher or we will re-process at no charge.

-We guarantee that we will collect your documents within 2 working days of your call or we will not charge you for the collection.

-We aim to have your scanned files available for download or on our retrieval system within 48 hours of receiving the documents.  We guarantee they will be available within 72 hours or we will give you a 25% discount on your next mailbag.

-We guarantee that we will keep your original documents for at least 3 months so you have plenty of time to go through the scanned files before they're destroyed.

-We guarantee that we will not destroy any original paperwork unless we have your written approval (received via post, fax or e-mail).

-We guarantee that all destruction of paperwork will be done securely and that a certificate of destruction will be issued

You have absolutely nothing to lose...

You can only gain from using eFILE-it.  Prices start at only £25/month and vary depending on the volume of paperwork you generate and the type of filing package you need.  Signup and we’ll give you a ring and help you decide which option is best for you.

NO MORE FILING? FROM £25/MONTH?  THAT’S GOT TO BE WORTH A TRY!